How To Create A Signature In Outlook Email

Creating a signature for your Outlook email is a great way to personalize your emails and make them look professional. Having a signature in your emails can also save you time by automatically adding your contact information to every message you send. In this article, we will show you how to create a signature in Outlook email.

Step 1: Open Outlook

To create a signature in Outlook email, you first need to open the Outlook application on your computer. Once you have opened Outlook, click on the “File” tab located at the top left corner of the screen.

Step 2: Click on Options

After clicking on the “File” tab, a drop-down menu will appear. From the drop-down menu, click on “Options.”

Step 3: Click on Mail

In the Outlook Options window, click on “Mail” located in the left-hand side menu.

Step 4: Click on Signatures

Under the “Compose messages” section, click on “Signatures.”

Step 5: Create a New Signature

In the Signatures and Stationery window, click on the “New” button to create a new signature.

Step 6: Enter a Name for Your Signature

Enter a name for your signature in the “New Signature” dialogue box.

Step 7: Create Your Signature

In the “Edit signature” section, create your signature using the formatting options available. You can add your name, job title, contact information, and even an image.

Step 8: Choose When to Use Your Signature

Choose when to use your signature by selecting it from the “New messages” and “Replies/forwards” drop-down menus.

Step 9: Save Your Signature

Once you have created your signature, click on “OK” to save it.

Frequently Asked Questions

How many signatures can I create in Outlook?

You can create as many signatures as you like in Outlook.

Can I have different signatures for different email accounts?

Yes, you can create different signatures for each email account you have set up in Outlook.

Can I edit my signature after I have saved it?

Yes, you can edit your signature at any time by going back to the Signatures and Stationery window, selecting your signature, and clicking on “Edit.”

Can I add an image to my signature?

Yes, you can add an image to your signature by clicking on the “Picture” icon in the formatting options.

Can I use HTML in my signature?

Yes, you can use HTML in your signature by clicking on the “HTML” button in the formatting options.


Creating a signature in Outlook email is a simple process that can save you time and make your emails look more professional. By following the steps outlined in this article, you can create a signature that includes your contact information, job title, and even an image. Remember, you can create as many signatures as you like and edit them at any time. Happy emailing!