How To Share A Word Document

How to Share a Word Document

Sharing a Word document is an essential task in today’s digital age. Whether you want to collaborate with colleagues or simply send a file to a friend, knowing how to share a Word document is a valuable skill to have.

Step 1: Save the Document

Before you can share a Word document, you need to save it. Click on the “Save” button or press Ctrl + S to save your document. Make sure to give your file a descriptive name that will help you identify it later.

Step 2: Choose a Sharing Method

There are several ways to share a Word document. You can use email, cloud storage services, or even a USB drive. Choose the method that works best for you and your recipient.

Option 1: Email

To share a Word document via email, open your email client and attach the file to your message. Make sure to include a clear subject line and any necessary instructions for your recipient.

Option 2: Cloud Storage Services

Cloud storage services like Dropbox or Google Drive are a popular way to share files. Simply upload your Word document to the cloud and share the link with your recipient.

Option 3: USB Drive

If you’re sharing a file with someone in person, you can use a USB drive to transfer the document. Save the file to the USB drive and give it to your recipient.

Step 3: Set Sharing Permissions

Depending on the sharing method you choose, you may need to set permissions for your document. For example, if you’re sharing a file via email or cloud storage, you may want to restrict who can access the file.


Q: How do I set permissions for a Word document?

A: To set permissions for a Word document, click on the “File” tab and select “Info.” From there, you can choose who can access the file and what they can do with it.

Q: Can I share a Word document with someone who doesn’t have Word?

A: Yes, you can save a Word document in a different format (such as PDF) and share it with someone who doesn’t have Word installed.

Q: How do I know if my recipient has received my document?

A: Depending on the sharing method you choose, you may receive a notification when your recipient has viewed or downloaded your document.


Knowing how to share a Word document is an important skill in today’s digital age. By following these simple steps, you can easily share your files with colleagues, friends, and family.