How To Import Pdf Into Excel

When it comes to managing data, Excel is one of the most popular tools out there. But what if you have a PDF file with data that you need to import into Excel? In this article, we’ll show you how to import PDF into Excel in a few easy steps.

Step 1: Convert the PDF to Excel

The first step in importing PDF into Excel is to convert the PDF file into an Excel file. This can be done using various tools available online, such as Adobe Acrobat, Nitro Pro, or SmallPDF. Once you have converted the PDF to Excel, you can proceed with importing the data into Excel.

Step 2: Open Excel and Select the Data Tab

After converting the PDF to Excel, open Excel and select the Data tab from the ribbon at the top. This tab contains all the tools and options that you will need to import the data from the PDF file.

Step 3: Select “From File” and Choose the Excel File

In the Data tab, select the “From File” option and choose the Excel file that you just converted from the PDF file. Excel will then open the file and display the data in a new worksheet.

Step 4: Review and Edit the Data

Now that you have imported the data into Excel, you can review and edit it as needed. Check for any formatting issues, such as missing or incorrect data, and make any necessary corrections. You can also use Excel’s tools, such as filters and sorting, to organize the data in a way that makes sense for your needs.

Step 5: Save the Excel File

Once you have reviewed and edited the data, you can save the Excel file. Be sure to give it a descriptive name so that you can easily find it later. You can also save it in a specific folder, such as a project folder or a shared drive, to make it easier to access and share with others.

FAQs about How to Import PDF into Excel

Q: Can I import a PDF file directly into Excel?

A: No, you cannot import a PDF file directly into Excel. You must first convert the PDF file into an Excel file using a tool such as Adobe Acrobat or Nitro Pro.

Q: What if the PDF file has multiple pages?

A: If the PDF file has multiple pages, you will need to convert each page into a separate Excel file. You can then merge the Excel files into one file if needed.

Q: Will the formatting of the data be preserved when I import it into Excel?

A: The formatting of the data may not be preserved when you import it into Excel. You may need to manually adjust the formatting, such as font size and color, to match your other data in Excel.

Q: Can I import data from a password-protected PDF file?

A: No, you cannot import data from a password-protected PDF file. You will need to remove the password protection before you can convert the PDF file into an Excel file.


Importing PDF into Excel can be a useful way to manage data, but it does require a bit of work. By following the steps outlined in this article, you can easily convert the PDF file into an Excel file and import the data into Excel. Be sure to review and edit the data as needed, and save the Excel file in a way that makes it easy to access and share.