What is message recall?
Message recall is a feature in Outlook that allows you to recall a message that you have sent, as long as it hasn’t been read by the recipient yet. This feature can be useful in situations where you have sent an email to the wrong person or have included incorrect information in the email.
How to recall a message outlook?
To recall a message outlook, follow these simple steps:
Step 1: Open the sent message
Go to the Sent Items folder in Outlook and open the message that you want to recall. Remember that you can only recall a message that hasn’t been read by the recipient yet.
Step 2: Click on the “Actions” button
Click on the “Actions” button in the Move group on the Message tab. This will open a dropdown menu.
Step 3: Select “Recall This Message”
Select “Recall This Message” from the dropdown menu. This will open a new window with two options: “Delete unread copies of this message” and “Delete unread copies and replace with a new message”.
Step 4: Choose the recall option
Choose the recall option that you want to use. If you choose “Delete unread copies of this message”, the message will be deleted from the recipient’s inbox. If you choose “Delete unread copies and replace with a new message”, you will be able to send a new message with corrected information.
Step 5: Click “OK”
Click “OK” to confirm your selection. If you selected “Delete unread copies and replace with a new message”, you will need to compose and send the new message.
FAQs related to how to recall a message outlook
Q: Can I recall a message that has already been read by the recipient?
A:
No, you cannot recall a message that has already been read by the recipient. The message recall feature only works for messages that haven’t been read yet.
Q: Will the recipient know that I tried to recall a message?
A:
Yes, the recipient will know that you tried to recall a message. They will receive a notification that a recall attempt was made, along with the original message.
Q: Can I recall a message that I sent to a distribution list?
A:
Yes, you can recall a message that you sent to a distribution list. However, you cannot recall the message from individual recipients who have already read it.
Conclusion
Recalling a message in Outlook can be a lifesaver in situations where you have sent an email in error. By following the steps outlined in this article, you can easily recall a message and correct any mistakes that you may have made. Just remember that the message recall feature only works for messages that haven’t been read yet, so it’s important to act fast if you want to recall a message.